Guidance for Hopin

We are excited to welcome you to an Agri-TechE event hosted on Hopin. To help you make the most of your event, we have pulled together some information about the platform.

Click on the links below to be taken to the specific section:

Accessing the Event

Signing-Up for the Event

Accessing the event

Networking:

Updating your profile information

Networking – 1:1

Networking – Scheduling a meeting

Networking – Speed Networking

Finding your conversations with other attendees

Breakout Rooms/Live Exhibition Sessions:

Watching breakout rooms

Taking part in breakout rooms

Leaving Breakout Rooms

Event follow-up:

Following up after an event

Signing up for the event

All attendees must register for events on the Agri-TechE website first.
For all Agri-TechE events you will receive and email with a ‘magic link’ which will take you to the event registration page. Not received this email – check out our FAQs.
Please allow a minimum of 10 minutes to get onto the platform. We advise you do this ahead of the event date.

Accessing an event

Once you have registered for an event, you simply need to log into Hopin to access the event.
All your events will appear under the Events tab on the Hopin homepage.

Updating your profile information

To edit the your profile information, simply log into Hopin. Select you profile picture/grey circle in the top right hand corner of the home screen. Select Profile.
You can then enter you personal information, social media handles and picture.
In the headline box, we advise you enter your job role and organisation as this shows up in the people list.
If you wish to delete you account after the event, you can do so here.

Networking – 1:1

You can find everyone that is attending the event in the ‘People’ list on the right hand side.
To find an attendee:
Scroll down the list and then click on their name.
To send a text chat:
Enter your text in the box at the bottom of the right hand toolbar.
To have a 1:1 video chat:
Select ‘Invite to Video Call’ which sends a link to the person, you both then need to click on this link to be taken into the video chat. You will need to give permission for the platform to access you audio and visual.

To schedule a meeting with an individual:

Click ‘schedule a meeting’ underneath the name of the person . You can then select a later time on the day of the event and add upto 4 others to join in on the call. This will send them all a notification of the event.

Networking – Speed Networking

Speed Networking can be found using the button on the left hand side.

• • • In order to begin networking, an attendee must have a camera and microphone connected to their device and allowed in their browser.
    • In Networking, when someone clicks the Ready button, the system searches for someone else who has also clicked the Ready button. If someone else is available, the two are matched instantly and the video chat begins and lasts for a preset amount of time.
    • You have up to 3 minutes to chat, however you can exit by pressing Leave whenever you want in the top right hand corner.

• In a Networking meeting, the blue Connect button shows up at the top right corner of the screen. The purpose of this button is to give users the ability to quickly and easily exchange contact information, similar to exchanging business cards at a physical event. Information is only exchanged if both participants press the Connect button.
• If both people click Connect, a connection registers. When a connection registers, both people will see the others’ contact info on Connections tab of their Profile.
• Attendees will not know if the other person clicked Connect until the end of the event. The purpose is to allow users to un-awkwardly avoid giving out their contact information if they do not wish to.
• If you wish to spend longer talking, you both need to press Extend to reset the time.

Finding your conversations with other attendees

At the top of the screen, locate the arrow and then click on this.
It will open up an inbox of all the conversations you have had during the event. This will not be visible after the event.

Watching breakout rooms

Please note: some breakout rooms will be set up so that you cannot just watch and that you will have to turn your camera and audio on – see ‘Taking part in breakout rooms’ for more information
When you click on the breakout room of your choice, you will enter into the room.
To see who else is in the room, click Breakout Room in the right hand toolbar and then People. You can type in questions or comments into the dedicated room chat on the right hand ride.
Please see below for what all of the buttons do:

Taking part in breakout rooms

Please note: some breakout rooms will be set up so that only certain participants can turn on their camera and audio – see ‘Watching breakout rooms’ for more information
When you click on the breakout room of your choice, you will enter into the room. You will be given a green button with the option to ‘Share Audio and Video’, either in the middle of your screen or in the top right hand corner, which gives the platform the permission to use these for the purpose of you engaging in the room. Once you have given you permission you will then enter the room with your video and audio on. Anyone already in there will be able to see and hear you.
To see who else is in the room, click Breakout Room in the right hand toolbar and then People. You can type in questions or comments into the dedicated room chat on the right hand ride.
Please see below for what all of the buttons do:

Leaving the Breakout Rooms or live exhibition session

When you no longer wish to be a part of the breakout room/live exhibition session:
– If you have not shared your audio and video simply click back or navigate to another place on the platform using the options on the left of the screen
– If you have shared your audio and video, click ‘Leave’ in the top right hand corner of the session screen. This will then make you a passive viewer, if you wish to leave the session/room completely now click back or navigate to another place on the platform using the options on the left of the screen.

Following up after an event

Log back into Hopin using your email and password. On the welcome page, you will find a bar at the top with multiple options, one of which is Connections.
Click on Connections under which anyone you have connected with through the Speed Networking functionality and chat function will appear. You can follow up using the contact details which they have provided.
Please note, only when both attendees have clicked ‘Connect’ during the Speed Network will the details appear on the homepage. For more information please read ‘How to follow up with someone post event‘ from Hopin.